2. Save money
A sporadic approach to your organisation’s print setup can lead to inefficiencies in a number of areas. First and foremost, there are maintenance costs. Maintaining individual devices one at a time is costlier than having an automated, cloud-based system for doing so at scale. Managed Print Services very often connect all devices to one monitoring system to ensure just-in-time delivery of replacement toners and repairs. This makes better use of economies of scale by allowing you to bulk buy supplies at a discount. It also reduces the cost associated with stockpiling unused inventory.
A thorough print audit and assessment can also identify ways to consolidate your hardware. After all, having too many devices scattered around your organisation will cost more to maintain and use up space and electricity. A print expert will have the ability to calculate the true cost of an ad-hoc approach and identify ways to make savings.
Guy Bickerstaffe, National General Manager, Euro Garages discovered these cost saving benefits as a Brother MPS customer. During a 100+ site print installation, the networked print system brought efficiency savings across the board, including the ability to save space by sharing networked print capacity with its Subway and Starbucks franchises.
“We have been able to streamline our old process of posting daily invoices, saving approximately £6-£8 a site on postage. That equates to about £34,000 cost savings a year, and that doesn’t take into account the considerable time-saving benefits,” he said.
Overall, it’s clear that the cost savings associated with an MPS can be significant compared to DIY printer installation and maintenance.