Universal Print | Print Management

A woman's hand taking a freshly printed page from a MFC-L6900DW printer

Close up of a Brother Colour laser Printer

Streamline the way you print and manage print

The Universal Print solution is offered on select Brother devices to help users manage their print infrastructure through cloud services from Microsoft. Select Brother printers are Universal Print ready with compatible firmware, which provides native support to Universal Print.

With a Microsoft 365 subscription, users can access Universal Print to:

Monitor printer status, configurations and availability
See who's using the Brother printers and how much they're printing
Configure user permissions
Use Universal Print with select Brother devices without the “Universal Print connector”

Universal Print overview

Universal Print provides users with the ability to streamline the way they print and manage print. Organisations no longer need on-premises print servers and do not need to install printer drivers on devices. In addition, Universal Print adds functionality like security groups for printer access, location-based printer discovery, and a rich administrator experience.

Illustration of a two step process for setting up Universal Print. Step 1) Register your Brother machine with Universal Print. Step 2) Share the printer to users through the Universal Print portal

Print to the office from home

Print from home to a device at the office for others to retrieve the print job. Home users can print using Universal Print just as if they were sitting in the office.

Print around the home (with corporate processes and security)

Via Universal Print, enable tracking and accountability for all print jobs printed on the printer.

Print to / from anywhere

Someone sitting in the office can print to the home-office printer for the remote worker's convenience.

How to register and share a Brother printer with Universal Print

Learn how to remove your on-premise print servers using the Universal Print solution by Microsoft. Understand the process of connecting and sharing a printer so that users can print through the cloud with no on-premise print server. This assumes your Brother printer natively supports Universal Print by Microsoft.

Photograph of a cityscape that is interconnected by icons such as a laptop, letter, a cloud, and cogs

Benefits of Universal Print

Print from anywhere when connected to the internet and authenticated to Azure Active Directory (AD).

Enjoy a user-friendly, no learning curve experience
View, add, and print only to printers that user has access to
Search from a large catalogue of printers both near and outside of the current location
Eliminate the need to install printer drivers

A hand holding a card over a Brother printer with a MFC card reader

Protect your documents and data

Your organisational and personal data is handled in accordance with Microsoft data management guidelines. As such, your organisation’s print data is stored in the same manner as Office 365 or Outlook data – protected and secured from vulnerabilities. All communications are over secured HTTPS connections, and printers are represented as Azure AD device objects backed by an X.509 certificate.

In addition, Brother devices also offer built-in triple layer security features to help safeguard your network, keep your devices secure, and protect documents in transit to and from print devices.

How to register and share a Brother printer with Universal Print using the Microsoft printer connector

Learn more about the process of connecting and sharing a printer via the Universal Print connector. This method of printing should be considered if your printer does not support the direct connection method of printing.

Have questions about Universal Print?

Contact support

Printer compatibility

Universal Print is compatible with the following Brother devices:

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Universal Print from Microsoft