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Automatically route documents with barcode scanning software

Scanning many documents at once, saving, and then renaming them can often be time consuming and labour intensive.

Brother's Barcode scanning software enables documents that have a barcode to be scanned and processed much faster and reduces opportunities for error. 

The barcode recognition utility analyses the barcode and automatically processes the document in the server. Using advanced document routing technology, your files are saved to the required location, automating the separation of a batch of documents, and saving each individual file to the required folder on your network. All this can be done directly from your scanner with a software upgrade. With no need to use a PC your document management process is immediately faster and more accurate.

How can Brother's Barcode Utility help?

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Save time

Streamline your workflow process and improve business productivity by using scanned documents with barcodes.
Barcode Utility groups individual pages into documents, and renames the documents based on the information on the barcode. These are then automatically saved as new files in your required folder. 
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More secure

Scanning documents in a shared environment and manually moving files can often lead to critical files being lost or misplaced. Brother's Barcode Utility provides a clear structured workflow, taking the information from the barcode and saving the files to the precise final location. 
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Reduce errors

When people are inputting data, errors can be easily made. By automating the process, and utilising the barcode data on the documents, digital copies can be saved consistently with the correct naming, and in the correct location every time, making documents easy to find. 

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Barcode Utility FAQs

What is Barcode scanning software? 

Once configured, Barcode scanning software runs as a service in the background enabling you to streamline your workflow process by using scanned documents containing barcodes. It allows you to automatically:

1. Group individual pages into document files based on the barcode or page count.
2. Rename divided document files based on the barcode within the pages.
3. Re-direct divided files to the relevant destination based on the barcode within the pages.

What types of barcodes are supported?

Barcode Utility can detect up to 13 of the most commonly used 1D and 2D barcode symbologies (CODE 39, ITF, CODABAR, CODE 93, CODE 128, UPC-A, UPC-E, EAN-8, EAN-13, GS1 DATABAR, QR CODE, DATAMATRIX, PDF417)

What formats can my documents be saved as?

Documents can be scanned in PDF and saved as PDF, PDF/A-1b, or TIFF

What products support Barcode Utility? 

Barcode Utility is available on selected Brother solutions-enabled devices:

  • ADS-2400N
  • ADS-2800W
  • ADS-3000N
  • ADS-3600W
  • DCP-L5500DN
  • MFC-L5700DN
  • MFC-L5750DW
  • DCP-L6600DW
  • MFC-L6800DW(T)
  • MFC-L6900DW(T)
  • DCP-L8410CDW
  • MFC-L8690CDW
  • MFC-L8900CDW
  • MFC-L9570CDW(T)

What is a hot folder (target folder)?

Hot folders are monitored folders that are associated with specific job processing modes that define a set of routing functions and file settings registered as a job profile. Simply scanning or placing a document file in a hot folder will enable the associated job profiles to run and documents be saved automatically in the correct location. 

What are job processing modes? 

When a hot folder (target folder) has been set up, one of three job processing modes must be selected. 
1. Use all enabled job profiles - All registered job profiles associated with a hot folder will be prepared for all files in the hot folder.
2. Use enabled job profiles that filter by filename - The job profiles associated with the input file name in the hot folder will be applied for the input file.
3. Use enabled job profiles that filter by metadata - The profiles applied to the input file will be filtered by metadata described in the XML file.

What are job profiles? 

Job profiles contains the information for document separation, the output file properties and the output destination. The efficient interaction between these functions is necessary to configure the workflow tasks.

Are there any rules for renaming files?

An output file or destination can be given a user-defined name and macro name rules can also be applied. By combining the static path with various macro naming rules, subfolders can be created as a static path for the file destination.

What are the system requirements?

Client OS - Windows 7®, Windows 8.1®, Windows® 10
Server OS - Windows Server® 2008 R2, Windows Server® 2012, Windows Server® 2012 R2, Windows Server® 2016

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